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Short answer:
– Clockify for the lowest paid price per seat: $3.99 per seat per month billed annually for its Basic plan, with a free plan for small teams.
– Toggl Track if you bill clients by the hour and want billable rates and reports. It is free for up to 3 users.
– Connecteam for field crews that need GPS clock-ins. Free for up to 10 users, then a flat price up to 30 users.
– Homebase for an hourly team at one location: a free plan covers up to 10 employees, and payroll is available as an add-on.
– Sling for free scheduling with paid time tracking at $1.70 per user per month billed annually.
– When I Work if you want scheduling and time tracking at $2.50 per user per month, with one open question about whether time tracking costs extra.
This is research-based. Every price and limit comes from each vendor’s own page, checked on October 17, 2026. We have not used these apps with a team, so use the free trials before committing. Time-tracking laws, overtime rules, and what you may monitor vary by state, so check your local rules or ask a professional.
Quick comparison
| Tool | Free plan | Paid pricing (official pages) | Pricing model | Best for |
|---|---|---|---|---|
| Clockify | Yes (see note on user limit) | Basic $3.99, Standard $5.49, Pro $7.99, Enterprise $11.99 per seat/mo billed annually | Per seat | Low-cost timesheets, billing, and attendance |
| Toggl Track | Yes, up to 3 users | Starter $9, Premium $16 per user/mo as shown on the page; annual vs. monthly not stated, check the billing toggle | Per user | Client billing and project reports |
| Connecteam | Small Business Plan, up to 10 users | Operations Basic $29, Advanced $49, Expert $99 per month billed yearly (first 30 users) | Flat per plan up to 30 users | Field and cleaning crews |
| Homebase | Basic: 1 location, up to 10 employees | Essentials $30 per location per month | Per location | Hourly shops with one location |
| Sling | Scheduling free up to 30 users | Premium $1.70 per user/mo billed annually ($2.00 monthly) | Per user | Budget time tracking with scheduling |
| When I Work | No (14-day trial) | $2.50 / $5 / $8 per user per month | Per user | Simple scheduling plus clock-in |
1. Clockify: lowest-cost paid seats
Pricing (checked Oct 17, 2026):
– Free: unlimited tracking, timer, timesheet, calendar, auto tracker, idle detection and reminders, team activity, and reports. The plan card says “For up to 5 users,” while Clockify’s FAQ says you can “invite up to 4 people for free,” so confirm the exact limit when you sign up. Reports on the free plan cover a one-month data range, per Clockify’s page.
– Basic: $3.99 per seat per month billed annually ($4.99 monthly). Adds administration features.
– Standard: $5.49 ($6.99 monthly). Adds time off, invoicing, recurring invoices, approvals, attendance and overtime, rounding, and a QuickBooks integration.
– Pro: $7.99 ($9.99 monthly). Adds GPS tracking, scheduling, forecasting, expenses, labor cost and profit, and activity monitoring.
– Enterprise: $11.99 per seat per month billed annually.
– Seats: every active or invited user, including the owner and admins, takes a paid seat. Deactivating a user frees the seat.
– Trial: all Pro features free for 7 days, no credit card required.
– Cancelling: cancel anytime on the Subscription page and you move back to the free version, with no data lost.
Pros: lowest paid seat price here; time off, invoicing, and approvals on Standard; free plan with unlimited tracking.
Cons: GPS tracking and activity monitoring are on Pro; the free-plan user limit is stated two ways; per-seat cost grows with headcount.
2. Toggl Track: best for client billing
Pricing (checked Oct 17, 2026):
– Free: manual and real-time timers, focus mode, calendar integrations, simple planning, and personal-level reports. Toggl’s FAQ says the free tier is free for teams of up to 3 users.
– Starter: $9 per user per month. Adds billable rates, timeline views, tags, milestones, PTO and holiday basics, and team reports.
– Premium: $16 per user per month. Adds labor cost and profitability reports, fixed-fee projects, timesheet approvals, and single sign-on (SSO).
– Add-ons: Time Off Pro $2 per user per month, Capacity Management $5 per user per month.
– Trial: 30 days on paid plans.
– Billing term: the page has “Annual (save 33.3%)” and “Monthly” toggles, and we could not confirm which one the $9 and $16 figures reflect. Check at checkout.
– Monitoring: Toggl says it doesn’t take screenshots or record keystrokes, browsing history, or location. That means it has no GPS clock-in.
Pros: billing and profitability reports; no employee monitoring by design.
Cons: no location-based clock-in; free only up to 3 users; the pricing page leaves the billing term unclear.
3. Connecteam: best for field crews
Pricing (checked Oct 17, 2026): Operations hub Basic $29, Advanced $49, and Expert $99 per month billed yearly ($35, $59, and $119 monthly), each covering the first 30 users. Extra users cost $0.80, $2.50, or $4.20 per month. The Small Business Plan is free for up to 10 users. All plans start with a 14-day free trial.
For time tracking: Basic includes real-time clock in and out with GPS, unlimited jobs, and a payroll integration. Advanced adds full time-clock customization, auto clock-out, and up to 10 geofence sites.
Pros: flat price up to 30 users; GPS and geofencing; job-level time.
Cons: the best clock-in controls need Advanced; payroll is an integration, not built-in payroll. See our Connecteam review for cleaning companies.
4. Homebase: best for one-location hourly teams
Pricing (checked Oct 17, 2026):
– Basic: $0 for 1 location and up to 10 employees. Basic scheduling and time tracking, POS integration, and timesheets stored for up to 90 days.
– Essentials: $30 per location per month, unlimited employees. Adds advanced time tracking (overtime and break settings), location-based clock-in with the mobile time clock, and timesheets stored for 4+ years. The page lists location-based clock-in under “Advanced Scheduling & Time Tracking” but doesn’t say which plan includes it.
– Plus: $70 and All-in-One: $120 per location per month.
– Payroll add-on: $49 per month plus $6 per employee paid ($29 per month for up to 5 employees).
– Trial: 14 days of All-in-One, no credit card required.
Pros: real free plan; a flat price per location; payroll available in the same product.
Cons: each added location is a full plan fee; the free plan keeps only 90 days of timesheets.
5. Sling: free scheduling, cheap time tracking
Pricing (checked Oct 17, 2026): Free scheduling for up to 30 users. Premium is $2.00 per user per month, or $1.70 billed annually, and adds mobile time tracking, labor cost management, and overtime tracking. Business is $4.00 monthly or $3.40 annually and adds kiosk time tracking, reports, and PTO management. 15-day trial.
Pros: low per-user price; kiosk time clock on Business.
Cons: time tracking isn’t on the free plan; per-user pricing grows with hires.
6. When I Work: scheduling plus clock-in
Pricing (checked Oct 17, 2026): $2.50 (Essentials), $5 (Pro), or $8 (Premium) per user per month. 14-day trial with no credit card. The FAQ says all plans include time and attendance software with GPS or geofenced clock-in, but each plan card shows a “Time Tracking & Attendance” on/off switch with no readable price. We couldn’t confirm whether time tracking costs extra, so ask When I Work before you budget.
Pros: low entry price; scheduling, messaging, and shift swaps included.
Cons: no free plan; time-tracking cost unclear on the page.
Worked monthly costs
Our arithmetic from the prices above, with annual billing where noted (excludes tax and payroll).
5 employees (owner plus 4)
– Clockify: Free (check the 4-or-5 user limit), or Basic 5 x $3.99 = $19.95, Standard 5 x $5.49 = $27.45, Pro 5 x $7.99 = $39.95
– Toggl Track: Starter 5 x $9 = $45; Premium 5 x $16 = $80 (if those are the billed prices; confirm term)
– Connecteam Small Business Plan: $0
– Homebase Basic: $0
– Sling Premium: 5 x $1.70 = $8.50 annual
– When I Work Essentials: 5 x $2.50 = $12.50 (if time tracking is included)
15 employees
– Clockify: Basic 15 x $3.99 = $59.85; Standard 15 x $5.49 = $82.35; Pro 15 x $7.99 = $119.85
– Toggl Track: Starter 15 x $9 = $135; Premium 15 x $16 = $240 (as shown on the page; confirm annual vs. monthly)
– Connecteam Operations Basic: $29; Advanced: $49 (annual)
– Homebase Essentials: $30
– Sling Premium: 15 x $1.70 = $25.50 annual
– When I Work Essentials: 15 x $2.50 = $37.50
How to choose
- Need GPS or geofenced clock-in: Connecteam (Basic and up), Clockify Pro, or When I Work (per its FAQ). Toggl doesn’t offer location tracking.
- Billing clients by the hour: Toggl Track or Clockify Standard, which has invoicing.
- Hourly team at one location, payroll in one app: Homebase.
- Tightest budget: Sling Premium, Clockify Basic, or one of the free plans.
See also: Best scheduling software for cleaning companies and Homebase vs Connecteam.
FAQ
What is the best free time tracking app for a small business?
It depends on size. Connecteam’s Small Business Plan is free for up to 10 users, Homebase Basic for up to 10 employees at one location, Clockify’s free plan for up to 4 or 5 users, and Toggl’s free plan for up to 3.
Which apps have GPS clock-in?
Connecteam (Basic and above), Clockify (Pro), and When I Work (per its FAQ). Homebase lists location-based clock-in but doesn’t say which plan includes it. Toggl says it doesn’t record location.
Can I turn tracked time into invoices?
Clockify (Standard and above) lists invoicing. Toggl’s navigation mentions invoicing, but the pricing page doesn’t say which plan includes it.
Do these apps run payroll?
Homebase has a payroll add-on. Connecteam and When I Work list payroll integrations. Clockify lists a QuickBooks integration on Standard.
Last checked: 2026-10-17. Prices and limits come from each vendor’s official pages on that date and can change. We have not tested these products hands-on. Prices checked Oct 17, 2026.